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Insights & market data

The PayrollPulse blog.

Real data, real insights, real savings. Written for HR leaders, not procurement consultants.

Payroll migration checklist
Payroll

The Complete Payroll Migration Checklist: How to Switch Providers Without Missing a Beat

Switching payroll providers doesn't have to be a nightmare. Our 22-point checklist covers every phase — from vendor evaluation to your first parallel run — so nothing falls through the cracks.

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March 10, 2026
Multi-state payroll compliance map
Payroll

Multi-State Payroll Compliance in 2026: What Every Growing Company Needs to Know

Remote work has turned every growing company into a multi-state employer. We break down the tax obligations, reciprocity rules, and compliance costs you need to plan for.

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March 10, 2026
Build vs buy HR tech comparison — two paths with code vs SaaS dashboard
HR Software

Build vs. Buy: How to Decide if Your Company Needs Custom HR Tech or Off-the-Shelf Software

Custom HR software sounds appealing until you see the price tag. We compare the true 3-year cost of building in-house vs. buying SaaS — and when each actually makes sense.

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March 10, 2026
Payroll check with red downward arrow
Payroll

5 Signs You're Overpaying for Payroll Processing

If you haven't renegotiated your payroll contract in three years, you're probably leaving money on the table. Here are the telltale signs — and what to do about it.

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March 2, 2026
HR professional reviewing an auto-renewal payroll contract with rising costs
Industry Insights

The Hidden Cost of Staying with Your Current Provider

Auto-renewal is a feature of the payroll industry — not a bug. We analyzed 200 contracts and found the average silent price increase: 8% annually.

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February 28, 2026
Professionals negotiating a payroll contract
Payroll

How to Negotiate Your Payroll Contract Using Real Market Data

Benchmarking data is your most powerful negotiation tool. We walk through exactly how to use it to lock in better rates — with templates included.

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February 25, 2026
Benefits enrollment portal on a tablet
Benefits

Mid-Market Benefits Benchmarking: What We Learned from 200 Companies

Open enrollment coordination, health insurance admin fees, FSA/HSA management. Here's what the data says about what companies like yours actually pay.

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February 20, 2026
Business insurance policy document and cost benchmark chart in office setting
Insurance

Business Insurance Costs: What Companies Your Size Actually Pay

Workers' comp, general liability, D&O, cyber insurance. We benchmarked over 180 mid-market companies and found significant variation in what similar companies pay.

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February 15, 2026
HR software dashboard enterprise vs mid-market
HR Software

HR Software Pricing: Enterprise vs. Mid-Market

HRIS, time tracking, performance management, recruiting. We broke down pricing by company size and feature set. Are you paying enterprise rates for mid-market needs?

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February 10, 2026

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